NMRA POLICY FOR VIDEO RECORDING/STREAMING FROM NATIONAL CONVENTIONS
The NMRA strictly prohibits individuals or companies from videotaping clinics or other presentations during the national convention, or streaming video (live or taped) from the national convention, unless all of the following requirements are met:
- Regardless of whether the company or individual is a for-profit or not-for-profit entity, they must submit to the NMRA Counsel a notification of intent to videotape or stream clinic or presentation content. A copy should be sent to the manager of the Meetings & Train Show department. NMRA Counsel will then return permission. It’s not necessary to specifically mention which clinics or presentations will be taped. The NMRA will then acknowledge the receipt of that notification to the individual or company in a timely manner. The company or individual should bring that acknowledgement to the convention, and present it to any clinician, NMRA or convention official who questions the company or individual’s right to tape or stream.
- The introduction and ending of the edited or broadcast presentation must contain the following on-screen verbiage:
This presentation was recorded at the 2019 National Model Railroad Association National Convention in Salt Lake City.
- In addition, the NMRA logo must appear. The words must remain on-screen for a minimum of 10 seconds. The presentation name and speakers or principal participants must also be named. For example:
“Handlaying Turnouts” presented by Oscar LaVista
- A “ghosted” NMRA logo must appear in the lower right of the screen, and must remain on screen for the entire duration of the presentation. The logo must be large enough to be legible. This graphic should be similar to what every television station across the country is currently doing.
- A master copy of the edited program must be given to the NMRA, with the understanding that the NMRA also has the right to stream that video from its website a minimum of six months after the program was taped. This six month window allows the production company exclusivity for that period of time. At that time the NMRA can also transfer the video to disc and allow members to borrow it from the Kalmbach Memorial Library.
The above videotaping policy needs to be plainly stated prior to the convention, in both the convention handout booklet and on the convention website. In addition it needs to be made available to HQ so that individuals emailing, calling, or writing enquiring about taping/streaming may be made aware of the policy.
The NMRA must notify all clinicians and presenters that there is a possibility that an individual or company may be videotaping or streaming their presentation. The clinician or presenter has the right to deny the individual or company videotaping rights. This denial can be for any reason, ranging from the use of copyrighted material in the presentation, to unease in front of a camera. The production company or individual needs to know that the clinician or presenter has the final word on this.